Hey Dave – I’m looking at organizing and promoting Comedy Theme Shows such as a Student Comedy Night (where comedians tell some jokes about school) or I Hate My Boss Night (work jokes) and other themes. The comedy club I want to use is available to rent. It holds 170 and the manager said I’d need around 100 people for them to reach their minimum food/beverage sales goal. I would pay $500 for use of the room on a Sunday or Monday and would get the door charges only and not a percentage of liquor sales. I’d appreciate any advice you may have. Thanks! TCB
Hey TCB – I’ve had some experience with comedy theme nights, but it’s from a club management point of view. I can’t remember doing it as a producer. In fact, if there’s a comedy theme night producer credit somewhere on my resume and I’ve completely forgotten about it, there must be a good reason.
And the only good reason I can think of would be if I lost money. Even if that’s true I know one thing for sure – you can bet the venue didn’t lose money. That’s how the producer biz works.
I’m not saying that’s a given result. Otherwise we wouldn’t have multi-million dollar production companies and big name producers booking top acts for big tours – or even smaller producers booking lesser known acts in smaller venues. You just have to understand it’s a gamble and there’s always going to be a risk.
For example, I have a friend that produces a major outdoor music festival every summer. Most people think he makes a ton of money – and most times they’re correct. Otherwise he wouldn’t spend twelve months a year putting this together. But I also know from a recent conversation that if the weather doesn’t cooperate – say it pours rain all weekend with thunder and lightening – he could go broke. He invests a lot of money and time to make it successful. But if the shows have to be cancelled and tickets refunded he still has to pay for the venue, the artists, the rented equipment, security, and everything else he had to hire for the weekend.
The potential payoff or loss is big time. It’s a gamble and that’s the risk.
Theme nights have been a popular idea (“Hate your boss!”), but from experience managing clubs I’ve seen them go both ways. They’ve either been a success or a money-losing bust.
Factors that determine the success of any show are location, pricing, marketing and talent. Legit comedy clubs have a staff in place to take care of all this for their shows. But when you’re doing a solo production, the biggest factor for success falls on the producer.
If it’s YOU – then realize YOU will be doing ALL the work to bring in an audience and taking the biggest risk.
The club is renting you the facility. This is what you’re paying for. Any food and beverage sales will help pay the staff and earn additional profit for the club. Your job is to fill the place with paying customers. If you sell enough tickets to cover your cost, the rest is your profit. If not, then you take the loss.
I’m honoring TCB’s request not to mention the venue, but in my opinion I feel that $500 is not a bad price to rent a real comedy club. You can probably find meeting halls and smaller party centers for less on an off-night (Sundays and Mondays) and those are options you can consider. But since the question is about producing a theme comedy show in a real comedy club, let’s stick with that.
You wrote the club holds 170 people. You need to find out what the ticket price is for one of their weekend shows. Do they bring in big-name headliners that demand ticket prices of $20 or more or do they use lesser-known headliners to keep tickets in the $10-$15 range? Do they have an open-mic show? If they do, what is the ticket price?
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What type of comedians are you planning to book for the theme show? Since you mentioned Student Comedy Night as one of the themes, I’ll guess you’re not planning to hire an expensive headliner and will instead put the word out to area colleges for performers. If their friends all show up you’ll have a crowd. But will they pay $20 or more to watch what might essentially be an open-mic night?
So, what will someone pay to attend your theme show on an off-night?
Your goal, of course, is to pack the place while not losing money. Say you decide to charge $5 admission, you’ll have to sell 100 tickets to break even. I’ve managed major clubs in New York and Los Angeles that regularly showcase BIG name headliners and if we had 100 paying customers in the audience on a Sunday or Monday night it was considered a BIG crowd. The clubs normally make their BIG bucks Thursdays through Saturdays, which is why they’re not considered off-nights.
Let’s say your determination is off the charts and you sell all 170 tickets for $5 each. You’ll earn profit on 70 tickets, which is $350. Not bad for one night, but you’ll have to put in many hours of promoting and maybe even buy advertising space in local papers or online (ex: Facebook will give you an event page – but you have to pay for advertising). Are you going to pay the comics? If you want a good show, chances are you’ll need to. Otherwise, comedy fans can go to open-mics for pretty much a zero cover charge to watch the same performers.
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If you want a big audience, it will be totally up to you and the comedians to promote the show. The club will only promote their own shows. You know, the ones they make money on through ALL ticket sales, food and refreshments (liquor sales!). When working with a “rental” (your production) all they’re offering is the room, equipment and staff – for a set price.
There are some clubs that might lower your rental fee if your customers spend a pre-agreed amount of money on food and booze. But it’s rare when a club will give you an actual percentage of their sales. It’s already in their inventory and if they don’t sell it during your show, they’ll sell it during their next weekend show. So there’s no reason for a club to give up money a few days earlier just to put a few extra bucks in your pocket.
Oh, did I forget to mention this? It’s a business.
For instance, one club manager recently told me it costs $1,000 just to open the club for any type of show or private party. That includes playing the staff, electricity (big time air conditioning bills and spotlights) and other behind the scenes stuff. If they want to stay in business they need to make money and not lose it. At the very least they need to break even. But one thing is certain – they’re certainly not going to take a loss for an independent producer.
In other words, they don’t need to take a risk. They don’t have to. That’s your job.
So in your case as the producer, you’re the one that has to be willing to roll the dice. If you can sell it and draw a big audience, you could win or at least break even. This could also put you in the position of doing it again through a working (profitable) relationship with the club.
If you lose the club still gets their money, so they can’t complain. And you could continue producing as long as you cover the costs. Some producers work that way if they’re laying the groundwork for something that will pay off in the future. But in the meantime, you have to decide if you’re willing to take the risk.
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